How to print a bunch of pages that you can fold in half and staple to create a booklet. Contributed by Daiya Mitchell. For a quick-and-easy booklet using standard letter paper: create your document in Word (or Pages) as you normally would; use one of the OS X booklet programs to shuffle the pages around and place them 2-up; print duplex from.
Ever tried rearranging sections in long Microsoft Word documents? Even if you use Heading styles and can quickly find your headings, even if you created a table of contents to help you navigate the document, finding and moving stuff using the onscreen page is a cumbersome process.
Fortunately, you did create a table of contents, which means you also used Heading styles in your document. All you need to do now is look at your document a little differently – not as a document, but as a hierarchy of headings.
Your first step: turn on Word’s Outline view. (If you use menus, go to the View menu and choose Outline.)
You can see all the text you would see in an ordinary document organized using plus and minus signs to the left of the headings.
(Note: I use the document shown in the videos below to compose blog posts, and what you see in the videos may not correspond to the text you read in this post.)
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Hiding or expanding a section
To hide or expand a section, double-click the plus or minus sign next to the section, as shown in the following video.
Showing headings only
To view the overall structure of a document, click the toolbar numbers that correspond to the level of the heading you want to see.
In the following video, clicking 1, 2 or 3 shows the corresponding level of headings, while clicking the All icon fully expands the document.
Moving sections
To move a section from one part of a document to another, just drag it to that section (that part of the “document hierarchy”) as illustrated in the following video.
Promoting or demoting sections
To make a heading 3 into a Heading 2, or event a Heading 1, just drag it to the level you want it to occupy. (Watch the Style drop-list change as it happens in this video.)
The Ribbon made its debut in Office 2011 versions ofPowerPoint, and other programs such as Word and Excel, as such, it is a new interface component that replaces the Elements Gallery inOffice 2008 for Mac. Although the Ribbon in its default state is sophisticated and easy to use, you can make it work for you evenbetter by learning some cool options, and by also customizing it to some extent, as explained in the following steps:
Minimize/Maximize the Ribbon
To minimize/maximize the Ribbon, choose any of the following options:
- When the Ribbon is in maximized status, you will see an upward pointing arrow on the extreme right edge ofthe Ribbon, as shown highlighted in red within Figure 1.
Figure 1: Maximized Ribbon- Click on this up-arrow to minimize the Ribbon. When your Ribbon is in minimizedstatus, you can see the same arrow pointing downwards, as shown highlighted in redwithin Figure 2, below. Notice that you only see the Ribbon tab headers now, and the commands withinthe Ribbon tabs are now hidden. Clicking this arrow at this point will show the actual tabs, and also maximizethe Ribbon.
Figure 2: Minimized Ribbon
Note: Alternatively, follow any of the following three methods to minimize/maximize the Ribbon:
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i. Click on any active tab header of the Ribbon once to minimize the entire Ribbon. Click againon a tab header to maximize it.
ii. Use the shortcut key combination Command+Option+R to minimize and/ormaximize the Ribbon. Want more keyboard shortcutsfor PowerPoint 2011? Exploreour Keyboard Shortcuts: PowerPoint 2011 for Macpage.
iii. Select or deselect the ViewRibbon menu option.
Reordering Ribbon tabs
To change the order of the tabs within the Ribbon, follow these steps:
- Click the Ribbon dialog launcher (highlighted in red within Figure 3)that you can see on the extreme right edge of the Ribbon. From the resultant menu, select the CustomizeRibbon Tab Order option, as shown in Figure 3.
Figure 3: Select the Customize Ribbon Tab Order option- This will change the appearance of the Ribbon tabs as shown in Figure 4. Note thatall Ribbon tabs except Home tab have a Close button (the x sign within the greycircle) and three vertical lines on them. Clicking the Close button hides the tab, and the three vertical linesindicate that you can alter the position of a tab. Do remember that you can neither hide nor reorder the Home tab.
Figure 4: Ribbon tabs ready to be reordered- Click on the tab that you want to change the position of. We chose the Charts tab, as shown highlightedin red within Figure 5.
Figure 5: Select the tab to be reordered- Drag and drop the selected tab in to the new position where you want it placed. In Figure 6 you can seethat we have relocated the Charts tab (highlighted in red) to place it next to theHome tab.
Figure 6: Selected tab reordered- When you are done with customizing the Ribbon, click the Done button (highlighted inred within Figure 7) to apply the changes. On the other hand, if you want to cancel allthe changes made and get back the default Ribbon status, click on the Reset button (highlighted inblue within Figure 7).
Figure 7: Reset and Done buttons on the Ribbon